APPROVED

DIRECTORS PRESENT President Ken March, Vice President Harry Boynton, Treasure Chris Liller, Secretary Ted Tillson, Chief Phil Tirrell, Directors Harry Nelson, Tom Goddard, Real Bazin, Ed Walker, and Dan Eaton

The meeting was called to order at 1856 hours.

GUEST – None

MEETING MINUTE A motion was made by Director Goddard, seconded by Director Nelson and unanimously voted by the board members present to accept Oct 2016 Board of Director’s meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Vice President Boynton, seconded by Director Goddard and unanimously voted by the board members present to accept the current Treasure’s report as presented. Motion passed.

COORDINATORS REPORT Chief Tirrell presented a report on his monthly activities for the months of October 21, 2016 through November 9, 2016 these activities are above the normal day to day operational activities. A motion was made by Vice President Boynton, seconded by Director Goddard and unanimously voted by the board members present to accept the Coordinator’s report. Motion passed.

COMMITTEE REPORTS

• By-Laws Committee – Nothing to report

• Regional Training Committee –Nothing to report

• Public Relations Committee – Nothing to report

OLD BUSINESS

• Attorney Adam Kossayda is still working on the paperwork to file suit against the Town of Charlestown for recovering lost monies.

• Chief Tirrell stated the talkback frequency will be 151.1075 ? with a PL of 179.79. The equipment has been installed and is working. Chief Tirrell stated they are working on protocols for the new ? and they will roll them out soon.

• Chief Tirrell is still gathering data and quotes on replacing MAC1 vehicle in 2017.

• Radio Grant – Grafton County wrote a grant for $80,000 for radio upgrades and replacement. The grant was extended to other areas of NH including Southwestern NH. SWDFMA will be getting a cache of 12 radios (UHF, VHF, and 800 MHz).

NEW BUSINESS

• The Board discussed finalizing the budget for 2017. After a lengthy discussion Vice President made a motion to have a 0% increase in the 2017 budget and place any balance into capital improvement. Motion seconded by Director Eaton and unanimously voted by the board members present to accept. Motion Passed.

• Chief Tirrell stated they have received 17 applications for review. The have narrowed the applicants to 8. Chiwef Tirrell stated he hope to have them down to 6 with a final interview of 3.

• Contract negotiations between SWFMA and the Union have concluded. Chief Tirrell stated the contract had not been signed off yet by the dispatch members, they are reviewing the health insurance and then they are accepted to sign off.

PERSONNEL ISSUES - None

CORRESPONDENCE – Chittenden County is developing a mutual aid system in their area and wanted some information to help build their model.

OPEN DISCUSSION – Vice President Boyton stated Herb Hurlburt’s funeral services. Calling hours from 5pm to 8 pm at Fenton & Hennessey Funeral Home on Friday November 11 and Services will be held on November 12, 2pm at the Walpole Fire Department. A motion was made by Director Goddard to send flowers, second by Director Eaton, unanimously voted by the board members present to accept. Motion Passed.

Director Bazin asked if we could survey the Chiefs of each department on what they are looking for when they ask for an engine company or any mutual aid response.

Director Eaton asked if we should invite as a quest speaker someone from First Net to communicate to all communities what the program is all about.

The meeting was adjourned at 2030.

Respectfully Submitted,

Ted Tillson, Recording Secretary