APPROVED

DIRECTORS PRESENT President Ken March, Treasure Chris Liller, Secretary Ted Tillson, Chief Phil Tirrell, Directors Curt Barnes, Jay Wilson, Tom Goddard, Real Bazin, Ed Walker, and Dan Eaton

The meeting was called to order at 1902 hours.

GUEST – None

MEETING MINUTE A motion was made by Director Eaten, seconded by Director Goddard and unanimously voted by the board members present to accept Dec 2016 Board of Director’s meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Director Liller, seconded by Director Goddard and unanimously voted by the board members present to accept the current Treasure’s report as presented. Motion passed.

COORDINATORS REPORT Chief Tirrell presented a report on his monthly activities for the months of December, 2016 through January, 2017 these activities are above the normal day to day operational activities. A motion was made by Director Eaton, seconded by Director Goddard and unanimously voted by the board members present to accept the Coordinator’s report. Motion passed.

COMMITTEE REPORTS

• By-Laws Committee – Nothing to report

• Regional Training Committee –Nothing to report

• Public Relations Committee – Nothing to report

OLD BUSINESS

• Attorney Adam Kossayda is still working on the paperwork to file suit against the Town of Charlestown for recovering lost monies.

• Keene Fire Department is changing out their Digitize for fire alarms and Chief Tirrell is looking into purchasing it from them as a backup to our current system.

• Chief Tirrell is still gathering data and quotes on replacing MAC1 vehicle in 2017.

• Radio Grant – Grafton County wrote a grant for $80,000 for radio upgrades and replacement. The grant was extended to other areas of NH including Southwestern NH. SWDFMA will be getting a cache of 12 radios (UHF, VHF, and 800 MHz).

NEW BUSINESS

• Chief Tirrell proposed a new procedure for using the talk back frequency WQYC234 151.1075:

“WQYC234 Talkback Frequency 151.1075 shall be referred to as “234” and shall be installed in the SWNHD Fire Mutual Aid Dispatch consoles, System wide mobile radios and Chief’s Portable radios only. This Frequency will be used only as a clear communications channel to and from the dispatch center. This frequency is not to be used for mobile or portable radio to mobile or portable radio communications. This frequency will not be assigned as a tactical channel and will not be used for routine operations. Any member town installing this frequency in a radio will provide SWNHD Fire Mutual Aid with a list of the radios that have been programed including serial numbers and call identifier. Violations of these procedures will result in the loss of the right to operate on this frequency up to and including fines and forfeiture.”

A motion was made by Director Goddard, seconded by Director Liller and unanimously voted by the board members present to accept the above proposal. Motion passes.

• Re-tone Issues: Chief Tirrell presented data for the month of December 2016 of how many re-tones occurred by town. There are 233 re-tones for the month, there are a few towns which re-tone are extremely high. The board would like to review this data and come back next month with some type of proposal to address this issue. • Chief Tirrell and Director Goddard proposed a new policy called “Code Black”. This can be transmitted by a field user when a member or members are involved in something that has overcome them, overwhelmed them or over run them. This would be a true emergency and would require the immediate dispatching of police. This is a no questions asked and no answers to be given request for help. Additionally the next due mutual aid engine company and ambulance would be dispatched and asked to stage away from the incident.

A motion was made by Director Eaten, seconded by Director Wilson and unanimously voted by the board members present to accept the above proposal made by Chief Tirrell and Director Goddard on “Code Black”. Motion passes. • Chief Tirrell provided a briefing on the telephone loss which occurred on Saturday. Chief Tirrell stated the dispatch center did not really loss telephone service, the power supply was damaged which created the phone line to go down. However there are procedure in place when this happens to move lines from one phone jack to another, this was a good training exercise for all and provided an opportunity for more training in this area.

PERSONNEL ISSUES - One of the new part-time dispatchers has sent in his resignation.

CORRESPONDENCE – None

OPEN DISCUSSION – There was a discussion about mutual aid agreements for EMS services which there is no agreement such as the fire service has, possibly adding some language to our By-Laws to address this issue.

The meeting was adjourned at 2033.

Respectfully Submitted,

Ted Tillson, Recording Secretary